How To Write An Apology Card/Note

Apologies that are made, either in person or written, are the most genuine forms of saying you are sorry for a certain offense or mistake.

Specific occasions that call for an apology may include business, billing or financial issues or damage to someone’s property.

You may also need an apology note for misbehavior or damage by your children, insulting remarks or failure to keep an appointment.

We have included some guidelines to follow when writing an apology letter.

  • Mention the specific reason why you are sorry.
  • Offer to make amends and list the different possible ways that you may be able to rectify the situation.
  • Be sure to tell the person that you will do your best to make sure this situation does not occur again.
  • Try not to be overly dramatic.
  • Make sure that your apology does not imply that the error was somehow the other person’s mistake.
  • End the letter or note by asking for forgiveness, or in a business context, ask them for continued patronage.

Here are some suggestions for what to say:

1.       “I hope you will excuse my thoughtlessness.”
2.       “Please accept my sincerest apology for my horrible behavior.”
3.       ” I hope you can forgive me for my serious lapse of good taste.”
4.       ” I will make certain that this does not occur again.”
5.       ” We hope that this situation can be mended to everyone’s satisfaction.”
6.       “Thank you for your understanding and patience while we resolve this matter.”